When you arrive at the venue, you will be able to collect your event pass in order to gain access to the conference. Your pass is required to enter and exit the conference at all times.
Click here to register your sponsor attendeesWe may share your information with other sponsors and use your contact details to inform you about our future events. For information on how we process and monitor your personal data, and information about your privacy and opt-out rights, please see our privacy policy
The deadline to register your attendees is Friday 3rd October 2025.
Dress Code
Dress/Service uniform for all military Business attire for all non-military attendees.
Agenda
You can download the most up to date agenda with timings here.
Item | Description | Deadline |
---|---|---|
Logo & Company Description | Please send your logo in both high resolutions .jpeg AND vector-based illustrator .eps formats. Along with 100-word description of your company | ASAP |
Speaker pic & Bio Admin Form (if applicable) | Please complete/review your Speaker Requirements Form HERE indicating any special AV needs and recording preferences. Please note, this is only applicable if you have a speaking slot in your package. | ASAP Final deadline - Friday 3rd October |
Exhibit Information | On reply to your 'Sponsor Welcome Pack Information' email, please fill in the details regarding your exhibit. This will help our team better prepare for set-up. | ASAP Final deadline - Friday 3rd October |
Attendee Registration | Fill in the details for your first attendee, and click SAVE & CONTINUE, then Click + Add Another Delegate, and fill in the required fields, and repeat this step until all of your passes are allocated. Insert your personalised discount code - this will zero the costs, for the passes that are included in your contract. Click 'Proceed to Checkout'. this will then prompt you to fill in your Company Information. | ASAP Final deadline - Friday 3rd October |
Dietary Requirements | Advise of any dietary requirements to: Olivia.Bone@iqpc.co.uk | ASAP |
Conference Presentation (if applicable) NB. Slides are not required for an IDG or panel | It is extremely helpful for us to have a copy of your presentation slides submitted before the event. If you make any changes to the presentation, an updated version can be brought with you and updated at the conference, preferably via USB If your presentation file is larger than 4MB, please use a file share site such as https://www.wetransfer.com rather than sending it by email | Monday 20th October WE WILL NOT SUBMIT ANY PRESENTATIONS TO AV AFTER THIS DATE |
*A floor plan for the exhibition room will be shared at a later date.
Set-Up
Exhibition set-up will take place on Monday 27th October from 1800.
You are welcome to set up in the morning of Tuesday 28th October from 0700, however your stand must be ready when registration opens at 0730.
Included in your package:
Breakdown
Breakdown will take place on Wednesday 29th October from 1500. Any materials that your have at your exhibition space must be collected by your courier no later than the end of the day (Wednesday 29th October).
*You are entirely responsible for the delivery and collection of your materials, and for the erection and dismantling of any exhibit materials, banners, signage etc. IQPC takes no responsibility for any loss or damage.
Additional Requirements
Any requirements you have must be communicated to Olivia.Bone@iqpc.co.uk prior to the event.
Power, telephone lines, monitors, power strips, adaptors, screens will NOT be available to hire on the day unless ordered and paid for in advance.
Enhance Your Stand
To make your stand look its absolute best, we have been working with a trusted supplier to offer a range of exhibitor packages tailored to meet your needs and to make your space stand out.
You'll have the option to choose from different packages that suit your style and budget, and their team will handle the setup to make sure everything runs smoothly.
If you're interested in learning more or exploring available packages, please email Olivia.Bone@iqpc.co.uk
Delivery Location & Instructions
Millennium Gloucester Hotel & Conference Centre, 4-18 Harrington Gardens, London, SW7 4LH
All goods are to be clearly labelled on each package, as follows:
Name of Event:
Organiser's Name
Company's Name:
Date of Event:
Room allocated for the Event:
Meetings and Events Department
All delivery must be received by our Concierge team.
Box 1-6 2-6 etc
Goods can only be delivered up to 24 hours prior to the event (except for Saturday, Sunday, Bank Holiday Mondays).
Please inform the Event Planner if the delivery will be made after 17:30. Due to security reasons Hotel has a right to refuse any items delivered after hours.
Parcels of exceptional size and/or weight must be delivered on the day of the Event directly to the room allocated for the Event.
After the Event
Please label your boxes with the below information:
Due to limited storage space goods left must be collected within 24 hours at the end of the event.
The Hotel & IQPC will not be responsible for any items left on site.
Delivering a presentation at a Defence iQ conference gives our audience a chance to listen to and discuss your experiences, and benefit from your solutions. We hope it also gives you a chance to meet your peers and take advantage of the networking and learning opportunity the conference provides.
We hope that the following points will assist you in making your session as successful and enjoyable as possible.
Presentation Preparation
Panel Discussion Preparation
There are no slides to prepare as a panellist! Just look out for the email from Blessing, the Event Director, pre-conference which will introduce you to your fellow panellists and include the moderators' questions.
On The Day
Millennium Hotel and Conference Centre Gloucester London
4-18 Harrington Gardens,
South Kensington,
London
SW7 4LH
Tel: 020 7373 6030
Group Rate: We have partnered with HotelMap to offer discounted rates at nearby hotels, please reserve your room by clicking on this reservation link: https://HotelMap.com/MS26F
Please note: IQPC will never recommend, approve or appoint any third-party rooming service to act on our behalf. Please be extremely wary if you are approached by any such companies. We will always endeavour to negotiate the best available rates for you so please use the Hotel's website link provided.