When you arrive at the venue, you will be able to collect your event pass in order to gain access to the conference. Your pass is required to enter and exit the conference at all times.
Click here to register your sponsor attendees:- On the website, select the number of sponsor attendees included in your contract on the quantity tab and click ‘Continue’.
- Enter the details of the first sponsor attendee in the "Your Information" section.
- Enter your personalized discount code (XXX), which will remove the cost for the passes included in your contract.
- Click 'Continue' to be prompted to provide your Company Information.
- Click 'Order Now' to be directed to the confirmation page.
- You will receive an email with instructions on how to assign these passes to your team members.
We may share your information with other sponsors and use your contact details to inform you about our future events. For information on how we process and monitor your personal data, and information about your privacy and opt-out rights, please see our privacy policy
The deadline to register your attendees is Friday 19th June 2026.
Dress Code
Dress/Service uniform for all military
Business attire for all non-military attendees.
Agenda
You can download the most up to date agenda with timings here.
| Item | Description | Deadline |
|---|---|---|
| Logo & Company Description | Please send your logo in both high resolutions .jpeg AND vector-based illustrator .eps formats. Along with 100-word description of your company | ASAP |
| Speaker pic & Bio Admin Form (if applicable) | Please complete/review your Speaker Requirements Form HERE indicating any special AV needs and recording preferences. Please note, this is only applicable if you have a speaking slot in your package. | ASAP Final deadline - Friday 19h June |
| Exhibit Information | On reply to your 'Sponsor Welcome Pack Information' email, please fill in the details regarding your exhibit. This will help our team better prepare for set-up. | ASAP Final deadline - Friday 19th June |
| Attendee Registration | Fill in the details for your first attendee, and click SAVE & CONTINUE, then Click + Add Another Delegate, and fill in the required fields, and repeat this step until all of your passes are allocated. Insert your personalised discount code - this will zero the costs, for the passes that are included in your contract. Click 'Proceed to Checkout'. this will then prompt you to fill in your Company Information. | ASAP Final deadline - Friday 19th June |
| Dietary Requirements | Advise of any dietary requirements to: rebecca.olley@iqpc.co.uk | ASAP |
| Conference Presentation (if applicable) NB. Slides are not required for an IDG or panel | It is extremely helpful for us to have a copy of your presentation slides submitted before the event. If you make any changes to the presentation, an updated version can be brought with you and updated at the conference, preferably via USB If your presentation file is larger than 4MB, please use a file share site such as https://www.wetransfer.com rather than sending it by email | Monday 22nd June WE WILL NOT SUBMIT ANY PRESENTATIONS TO AV AFTER THIS DATE |
*A floor plan for the exhibition room will be shared at a later date.
Set-Up
Exhibition set-up will take place on Monday 29th June from 1800.
You are welcome to set up in the morning of Tuesday 30th June from 0700, however your stand must be ready when registration opens at 0730.
Included in your package:
- Black clothed trestle table & x2 chairs.
- Basic power
- WIFI
Breakdown
Breakdown will take place on Wednesday 1st July from 16:00. Any materials that your have at your exhibition space must be collected by your courier up to one day post-event.
*You are entirely responsible for the delivery and collection of your materials, and for the erection and dismantling of any exhibit materials, banners, signage etc. IQPC takes no responsibility for any loss or damage.
Additional Requirements
Any requirements you have must be communicated to rebecca.olley@iqpc.co.uk prior to the event.
Power, telephone lines, monitors, power strips, adaptors, screens will NOT be available to hire on the day unless ordered and paid for in advance.
Enhance Your Stand
To make your stand look its absolute best, we have been working with a trusted supplier to offer a range of exhibitor packages tailored to meet your needs and to make your space stand out.
You'll have the option to choose from different packages that suit your style and budget, and their team will handle the setup to make sure everything runs smoothly.
If you're interested in learning more or exploring available packages, please email rebecca.olley@iqpc.co.uk
Delivery Location & Instructions
You are welcome to arrange deliveries up to 1 day prior to your event and collections up to 1 day post event.
All items MUST be sealed and labelled as shown below:
- Company name
- Booking number #832128
- Contract person from your copmpany
- contact person at Scandic: Malin Uppgren
Larger Parcels use the below address:
The clearance height varies between 2.75 meters and 3.10 meters.
Mäster Samuelsgatan 69
111 21 Stockholm
Smaller parcels use the below address:
Scandic Continental
Vasagatan 22 111 20
Stockholm
Sweden
Additional Information:
There is a loading bay availiable, and service elevator.
Maximum weight: 1,800 kg
Elevator dimensions (WxDxH): 1100 x 2100 x 2300 mm
The Hotel & IQPC will not be responsible for any items left on site.
Delivering a presentation at a Defence iQ conference gives our audience a chance to listen to and discuss your experiences, and benefit from your solutions. We hope it also gives you a chance to meet your peers and take advantage of the networking and learning opportunity the conference provides.
We hope that the following points will assist you in making your session as successful and enjoyable as possible.
Presentation Preparation
- Less is more! Your slides should reflect the most important points and information you are presenting.
- Use bold colours that are easy to read and legible from the back of the room.
- Explain any acronyms or terms used within your presentation. Defence iQ conferences attract delegates from a vast international arena who may not be familiar with certain terms.
- Vary your presentation; incorporate videos and pictures as well as your PowerPoint presentation.
- Unless you are the first speaker, please avoid reintroducing the conference topic; this has historically been cause for complaint from our delegates. Prepare your session while bearing in mind what other speakers may also be covering, in order to avoid overlap wherever possible.
- The most important point. People are always interested in a nation or organisation's systems or capabilities, but these are often things they can learn over the internet. The most appreciated presentations are always those which give a personal perspective of challenges, provide key lessons learnt from personal experience, or look towards personal goals and priorities for the future.
Panel Discussion Preparation
There are no slides to prepare as a panellist! Just look out for the email from Blessing, the Event Director, pre-conference which will introduce you to your fellow panellists and include the moderators' questions.
On The Day
- Defence iQ staff will introduce you to the Audio-Visual Technician and to the Chairperson when you arrive.
- Please aim to arrive no later than the break before your presentation begins so that our Audio-Visual Technician can run through the presentation with you briefly to ensure that you are happy with it.
- Before their presentation each speaker will be introduced by the Chairperson who will give a short introduction using the biography you have provided, and the presentation topic. It is during this introduction that speakers will make their way to the podium.
- Each speaker has been allocated 30 minutes for their presentation (unless otherwise agreed). This time includes your presentation and up to 5 minutes of questions from the audience.
- Speakers will be able to control their presentation via a remote control provided on stage, with an inbuilt laser pointer. In the case of technical difficulties, AV staff will be able to control the computer system remotely to ensure the problem is solved immediately.
Scandic Continental Address: Vasagatan 22, 111 20 Stockholm, Sweden Phone: +46 8 517 342 00
📍 Cavendish Venues,
The Minster Building 21 Mincing Ln., London
EC3R 7AG
Group Rate: We have partnered with HotelMap to offer discounted rates at nearby hotels, please reserve your room by clicking on this reservation link: https://HotelMap.com/MFX9S
Please note: IQPC will never recommend, approve or appoint any third-party rooming service to act on our behalf. Please be extremely wary if you are approached by any such companies. We will always endeavour to negotiate the best available rates for you so please use the Hotel's website link provided.
Directions to the venue: The nearest tube stations are Bank, Monument & Tower Hill.
The nearest train station and overground station is Fenchurch Street, Cannon Street. For further information visit this website.
In Partnership With:
QUESTIONS?
Address: IQPC Ltd, 129 Wilton Road,
London SW1V 1JZ
Telephone: +44 (0) 113 210 042
Fax: 44 (0) 207 368 9301
Email: enquire@iqpc.co.uk
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